For many call centers out there, BCMS statistics are more than enough and there is no real need for CMS. However, BCMS per se does not store historical data for more than a week–and that’s only for summarized day data, interval data is stored only for 48 intervals, that’s only a day with half-hour interval. There is BCMR Desktop software available from Avaya but it’s old, outdated, cranky and grossly overpriced in my opinion. There are alternative reporting systems like NetLert N-Focus or TASKE but they’re also relatively costly and not always justified for a small call center. So, BCMS that comes as standard with CM3/CC3 and higher becomes a valuable tool that is already there and can be very helpful if used properly.
The main BCMS disadvantage is that its data can be accessed only via text terminal on the PBX, not too user friendly and requiring that supervisors and/or managers should be given access to PBX that is, even if in read only mode, mostly too problematic for support personnel–people who manage people often are not too techy-savvy and tend to have trouble even with the most trivial tasks, not mentioning that mostly they’re afraid of anything not fancy-pretty-graphical and won’t touch a text terminal with a stick if they have any choice. This lack of affection for anything technical may be overridden with administrative pressure from above but, as always, will result in undercover resentment and resistance, creating a potential conflict point within company–but what is more important, it lessens effectiveness greatly not only because people are ineffective per se, but also because they refuse to bend to what they think those “tech freaks” are trying to force them do and won’t try to do their best even if just out of pure denial. Thus, some acceptable solution is needed for both technical and managerial personnel, giving the former an easy to support tool and the latter, an easy to use tool.
In my practice, I used variety of ways to achieve this, but eventually it boiled down to two parts: real time statistics via pre-programmed terminal and historical statistics via http. In this post, I will describe the first part.